Facing a decision you disagree with can be disheartening. Whether it's a denied loan application, a rejected job application, or an unfavorable academic grade, you might have the option to ask for a second look. This process often involves writing a reconsideration letter. Understanding What to Write in a Reconsideration Letter is crucial to effectively communicate your case and increase your chances of a successful appeal.
Key Elements of a Reconsideration Letter
When crafting your reconsideration letter, the primary goal is to present a clear, concise, and persuasive argument for why the original decision should be reviewed. This isn't about simply restating your original application or request; it's about highlighting new information, correcting errors, or explaining extenuating circumstances that may have been overlooked. The importance of a well-structured and polite letter cannot be overstated. A poorly written or aggressive letter can do more harm than good.
To ensure you cover all necessary aspects, consider the following:
- Clarity and Conciseness: Get straight to the point. Clearly state that you are requesting a reconsideration and reference the specific decision or application.
- Factual Accuracy: Ensure all information you provide is accurate and verifiable. If you are pointing out an error, be specific about what the error is and how it impacts the decision.
- New or Additional Information: If you have new evidence or details that were not previously provided, this is the place to present them.
Here’s a quick look at what should ideally be included:
- Your identifying information (name, account number, application ID, etc.).
- The date of the original decision and any relevant reference numbers.
- A polite but firm request for reconsideration.
- A summary of the reasons for your request.
- Supporting documentation (if applicable).
- A professional closing.
You can also think of the essential components in a table format:
| Section | Purpose |
|---|---|
| Introduction | State purpose and reference the original decision. |
| Body Paragraphs | Explain reasons for reconsideration, present new evidence, or correct errors. |
| Conclusion | Reiterate request, express gratitude, and state desired outcome. |
What to Write in a Reconsideration Letter for a Denied Loan Application
Dear [Loan Officer Name or Department],
I am writing to respectfully request a reconsideration of my recent loan application, reference number [Application Number], which was unfortunately denied on [Date of Denial]. I understand that the decision was based on [Reason for Denial as stated in denial letter].
Upon reviewing the denial, I believe there may be some factors that were not fully considered or that I can now provide further clarification on. Specifically, I would like to highlight:
- My current employment stability, as I have been with [Company Name] for [Number] years and have recently received a promotion.
- The addition of a co-signer, [Co-signer's Name], whose financial information I have attached, demonstrating a strong credit history and stable income.
- An explanation for the recent dip in my credit score, which was due to an unforeseen medical expense that has since been resolved.
I have attached updated pay stubs and the co-signer's financial disclosure for your review. I am confident that with this additional information, my application will meet your lending criteria.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Contact Information]
What to Write in a Reconsideration Letter for a Rejected Job Application
Dear [Hiring Manager Name or HR Department],
I am writing to express my continued interest in the [Job Title] position at [Company Name] and to request a reconsideration of my application. I understand that my application was not selected for an interview at this time. However, I believe there may have been some aspects of my qualifications that were not fully evident from my initial submission.
Since submitting my application, I have completed a [Relevant Certification or Course] which directly aligns with the requirements of this role, particularly in [Specific Skill Area]. I have also taken the initiative to further develop my skills in [Another Relevant Skill] through self-study and practical application on a recent freelance project. I am confident that these recent developments enhance my suitability for the [Job Title] position.
I have attached an updated resume and a brief document outlining the specifics of my recent training and project work. I would greatly appreciate the opportunity to discuss how my enhanced skills and unwavering enthusiasm can benefit your team.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
What to Write in a Reconsideration Letter for an Academic Grade
Dear Professor [Professor's Last Name],
I am writing to respectfully request a reconsideration of my grade for [Assignment Name or Course Name], which I received on [Date]. I received a [Your Grade] and I believe there may have been a misunderstanding or oversight in the grading process.
While I respect your assessment, I would like to draw your attention to [Specific Section or Point] of my submission. I believe I demonstrated a strong understanding of [Concept] and addressed the prompt thoroughly. Perhaps there was a misinterpretation of [Specific Detail] or an error in the summation of points. I have reviewed the rubric and my work, and I am confident that my submission merits a higher grade.
I have attached a copy of my assignment and highlighted the specific areas I would like you to reconsider. I am available to meet during your office hours to discuss this further if needed. I value your instruction and am committed to excelling in your class.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Student ID]
What to Write in a Reconsideration Letter for a Denied Insurance Claim
Dear [Insurance Company Name] Claims Department,
I am writing to formally request a reconsideration of the decision to deny my insurance claim, reference number [Claim Number], for the incident on [Date of Incident]. I received the denial notification on [Date of Denial], stating that the claim was denied due to [Reason for Denial].
I have carefully reviewed the denial and the policy terms. I believe that my claim is valid under policy [Policy Number] because:
- The incident clearly falls under the coverage for [Specific Coverage Type], as the damage was caused by [Cause of Damage].
- I have provided all requested documentation, including [List of Submitted Documents].
- I wish to provide additional information regarding [New Information or Clarification]. I have attached [New Document/Photo/Report] to support this.
I kindly ask that you re-evaluate my claim with this additional information and my understanding of the policy coverage. I am committed to resolving this matter fairly.
Thank you for your prompt attention to this request.
Sincerely,
[Your Name]
[Your Policy Number]
[Your Contact Information]
What to Write in a Reconsideration Letter for a Denied Visa Application
Dear [Consulate or Embassy Name] Visa Section,
I am writing to request a reconsideration of my visa application for [Country Name], application reference number [Application Number], which was unfortunately refused on [Date of Refusal]. The reason stated for refusal was [Reason for Refusal].
I understand the reasons for the initial refusal and would like to provide further information to address these concerns. I have enclosed:
- A more detailed itinerary for my trip, demonstrating the specific purpose and duration of my stay.
- Proof of stronger financial ties to my home country, including [Specific Documents, e.g., property deeds, business registration].
- A letter from my employer confirming my continued employment and leave approval, along with salary statements.
I am confident that this additional documentation clarifies my intentions and demonstrates that I will comply with the terms of the visa and return to my home country at the end of my authorized stay. I am very eager to visit [Country Name] for [Purpose of Visit].
Thank you for considering my request.
Sincerely,
[Your Name]
[Your Passport Number]
What to Write in a Reconsideration Letter for a Denied College Admission
Dear Admissions Committee,
I am writing to respectfully request a reconsideration of my application for admission to [University Name] for the [Semester/Year] term. I was disappointed to receive the decision on [Date of Denial].
I remain very passionate about attending [University Name] and believe my academic achievements and extracurricular involvement are a strong fit for your institution. Since my initial application, I have [mention new achievements, e.g., achieved an even higher GPA in my final semester, received an award for X, or completed a significant project in Y].
I have also been actively involved in [New Extracurricular Activity], where I have developed [New Skills or Demonstrated Leadership]. I have attached an addendum to my application that details these recent accomplishments. I am confident that these new developments further highlight my potential to succeed and contribute to your vibrant academic community.
Thank you for reconsidering my application.
Sincerely,
[Your Name]
[Your Application ID]
What to Write in a Reconsideration Letter for a Denied Social Security Disability Claim
Dear Social Security Administration,
I am writing to request a reconsideration of my Social Security Disability application, claim number [Claim Number], which was denied on [Date of Denial]. I am unable to perform substantial gainful activity due to my disabling condition of [Your Medical Condition].
Since my initial application, my condition has [explain worsening of condition or new medical developments]. I have recently undergone [New Medical Treatment or Surgery] and have new medical reports from Dr. [Doctor's Name] dated [Date], which I have enclosed. These reports provide further details on the severity of my limitations, specifically concerning my ability to [Specific Functional Limitation, e.g., stand, sit, lift].
I believe that with this updated medical evidence, my eligibility for Social Security Disability benefits will be clear. I am committed to providing any further information necessary.
Thank you for your time and reconsideration.
Sincerely,
[Your Name]
[Your Social Security Number]
What to Write in a Reconsideration Letter for a Denied Mortgage Application
Dear [Loan Officer Name or Mortgage Company Name],
I am writing to respectfully request a reconsideration of my mortgage application, reference number [Application Number], which was recently denied on [Date of Denial]. I understand the denial was related to [Reason for Denial].
Upon reviewing the denial, I have taken steps to address the concerns. Specifically, I have:
- Paid off a significant portion of [Specific Debt], which will improve my debt-to-income ratio. I have attached updated statements to confirm this.
- Provided additional documentation to clarify the source of funds for my down payment, as requested. I have attached [Specific Document, e.g., gift letter, bank statements].
- Obtained a new credit report which shows [Positive Change in Credit Score or Report].
I am confident that these adjustments strengthen my application and demonstrate my readiness to become a homeowner. I would appreciate the opportunity to resubmit my application with this updated information.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
In conclusion, a reconsideration letter is your opportunity to present your case again, armed with clarity, new information, or a corrected perspective. By focusing on politeness, factual accuracy, and a clear explanation of why the original decision should be reviewed, you significantly improve your chances of a favorable outcome. Remember to tailor your letter to the specific situation and always maintain a professional tone.