You've received an email that someone else needs to see, and now it's time to forward it. But what exactly should you write? Knowing what to write when forwarding an email sample is crucial for clear communication and ensuring the recipient understands the context and your purpose. A well-crafted forward can save time, prevent confusion, and make you look professional. This article will guide you through the best practices and provide examples for various situations.
The Core Elements of a Forwarded Email
When you're deciding what to write when forwarding an email sample, the most important thing is to provide context. The recipient might not know who sent the original email, why you're sending it, or what you expect them to do with it. A brief introductory sentence or two can make all the difference. This is where you explain the "why" behind your forward.
Here are some key things to consider:
- Purpose: Clearly state why you are forwarding the email. Are you asking for their opinion, information, or action?
- Context: Briefly explain what the original email is about, especially if it's technical or uses jargon the recipient might not be familiar with.
- Action Required: If you need the recipient to do something, be explicit about it.
The importance of adding your own message cannot be overstated . Simply hitting 'forward' without any additional text can lead to misinterpretation or the email being overlooked. Think of your added text as a helpful signpost for the recipient.
| What to Include | Why it's Important |
|---|---|
| Brief intro/summary | Sets the stage and clarifies purpose |
| Key takeaways (if applicable) | Highlights crucial information |
| Call to action | Ensures they know what you need |
What to Write When Forwarding an Email Sample for Information Sharing
Subject: Fwd: Project Update - Q3 Sales Figures
Hi Sarah,
Please see the attached update from the sales team regarding our Q3 performance. I thought this would be of interest to you as we plan for next quarter.
Best,
John
What to Write When Forwarding an Email Sample for Input
Subject: Fwd: Draft Proposal for New Client
Hi Mark,
Could you please take a look at this draft proposal for Acme Corp? I'd appreciate your thoughts on the pricing structure before I send it over to them. Let me know if you have any suggestions by end of day tomorrow.
Thanks,
Emily
What to Write When Forwarding an Email Sample for Action
Subject: Fwd: Urgent: Invoice Approval Needed
Hi David,
This invoice from our vendor, Tech Solutions, requires your approval by Friday to avoid late fees. Please review and approve as soon as possible.
Regards,
Olivia
What to Write When Forwarding an Email Sample for a Colleague's Attention
Subject: Fwd: Interesting Article on AI Trends
Hey Alex,
Came across this article and immediately thought of our discussion last week about AI's impact on marketing. Thought you might find it insightful.
Cheers,
Ben
What to Write When Forwarding an Email Sample to a New Recipient
Subject: Fwd: Meeting Minutes from [Date]
Hi Jessica,
Welcome to the project team! Below are the minutes from our last meeting on [Date], covering our discussion on the upcoming launch. This will give you a good overview of where we are.
Best regards,
Michael
What to Write When Forwarding an Email Sample with a Follow-up
Subject: Fwd: Question about User Feedback
Hi Lisa,
Following up on my previous email regarding user feedback. I've forwarded the original message below for your reference. Have you had a chance to look into this yet?
Thanks,
Sophia
What to Write When Forwarding an Email Sample for Documentation
Subject: Fwd: Key Decision Made Regarding Project X
Hi Team,
For our records, I am forwarding the email thread where the decision was made to proceed with Option B for Project X. This serves as our official documentation for this critical step.
Sincerely,
Daniel
What to Write When Forwarding an Email Sample with a Change of Sender
Subject: Fwd: Update on the Event Logistics
Hi Robert,
This is an update from [Previous Sender's Name] regarding the event logistics. I'm forwarding it so you have the latest information. I will be taking over coordination from here.
Best,
Megan
In conclusion, mastering what to write when forwarding an email sample is a small but significant skill that enhances professional communication. By providing context, stating your purpose clearly, and indicating any required actions, you ensure your forwarded emails are effective and well-received. Remember, a little extra effort in your forwarding message can save a lot of time and confusion for everyone involved.